Copyright is complicated! We're here to help:
To reactivate materials previously on course reserve for your classes and to obtain new passwords for each semester, email Beth Piwkowski at firstname.lastname@example.org . Please include faculty name, course number and course name. Identify which materials need to be reactivated and if you want to add or remove any items.
In order to comply with fair use guidelines, passwords are changed every semester. Be sure to update your syllabus for reactivated courses.
PLEASE NOTE: Items should be identified for ECR in the same manner as on your syllabus, which should also include the course password for the current semester. This will help your students know specifically what to ask or search for, and will ensure library staff provide the correct print materials.
To submit documents, send an email to Beth Piwkowski at email@example.com. Include the following information with your e-mail submission:
Number of students enrolled in the course
Full article/chapter citation. If an article is available through the Electronic Journal Center, the permalink to the article will be posted directing students to the resource.
Documents in .pdf, .doc or .xls format. File size limit should not exceed 10mb per email.
For articles and book chapters, submit a completed Faculty Request for Article or Book Chapter to be Placed on Reserve online form. ECR staff will provide a link directly to the online resource (if available electronically), or will pull the physical journal or book from the Library's stacks, scan and create an accessible PDF. You may also email course materials that you have scanned or saved.
Faculty may place library or personal materials on reserve for use by their classes. Links to bibliographic and location information of the books are added to course lists on ECR. Books, audiovisual materials, and other hard copy resources are kept in the Textbook Center at the User Services Desk on the first floor. Some course textbooks are housed in Secure Reserve as well.
Most items circulate for two hours and this is what we recommend for most materials.
Requests to place books on Course Reserve should follow these guidelines:
For personal copies of books: bring or send the materials to the User Services desk on the first floor of the library. Make sure to include a completed copy of the Course Reserve Book Request Form or submit an online Faculty Request for a Book to be Placed on Course Reserve form and bring in your materials later.
For copies of books or journal articles owned by the Library: send a completed copy of the Course Reserve Book Request Form (also available at User Services Desk on the first floor of the Library) or submit an online Faculty Request for a Book to be Placed on Course Reserve Form. Course Reserve staff will pull the book from the stacks and place on reserve. Do not submit materials checked out to you on course reserve.
Documents which need to be scanned will be placed on ECR on a first-come, first-served basis. Please allow sufficient lead time for processing, particularly in the weeks before the semester starts and at the beginning of the semester when our workload is heaviest.
How to Submit Audio and Video for Streaming
The faculty member initiating the request is responsible for obtaining the appropriate rights for the media that they wish to stream. This involves finding and contacting the publisher or distributor and placing the request with them, or determining if their intended use meets the requirements of Fair Use.
The faculty member's department is generally responsible for paying any relevant fees associated with this. Note that some streaming rights may not be available at all and that we cannot host streaming services for online classes.
Once the faculty member has received permission from the publisher or distributor to stream, they can submit those items for inclusion in ECR. The Digital Production Unit in the Library can handle most media conversion but is not equipped for extensive video editing or post-production work.
This process is being refined. Come back frequently for updated information.